Additional Signatures
Consortium Signatures
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Dear (Company Name)
You have requested that the following driver(s) below should be Added into the consortium.
Date of notice:
Driver:
CDL License #:
Effective Date:
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Dear (Company Name)
You have requested that the driver below should be removed from the consortium for the following reason(s).
Following reasons apply:
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Date of notice:
Driver:
CDL License #:
Effective Date:
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Dear (Company Name)
For the reasons listed below, you have requested that your driver be placed on a temporary pause.
Following reasons apply:
Laid off
Illness
Injury
Vacation (scheduled prior to their selection with proof of documentation)
or other conditions that are considered valid.
Date of notice: 0/0/0000
Driver:
CDL License #:
Effective Date: 0/00/0000
Resume Date: 0/00/0000
Until you notify us to resume, your driver will remain on pause. It is your duty to inform Safeguard Compliance when the individual returns to the consortium enrollment. Failure to do so, will result in a possible penalty, which can include the removal of consortium enrollment for not being in compliance.
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Good evening, _________,
We want to ensure that the conditions of your DOT drug and alcohol testing policy are fulfilled.
We are aware that you may be required by the DOT (Department of Transportation) to conduct annual, quarterly random testing. (Random testing is required for safety-sensitive employees).
If you are looking to seek someone who will manage your compliance in the required drug and alcohol program, look no further, as that is my job here.
Based on our conversation it seems you require the following services below before an audit takes place:
Clearinghouse services, Consortium enrollment
(Click the link(s) below so we can get your compliance started, and select whatever you’re required)
https://www.safegcompliance.com/dot-multi-service-client-form
Companies who hired their first driver:
If you recently started your trucking company and have hired your first driver but have yet to implement a DOT policy, today is the day to get started! Failure to do so can result in severe penalties from the Department of Transportation. This includes, but not limited to, being fined thousands of dollars for lack of compliance after a mandatory safety audit by the Department of Transportation. Supervisors must also complete the required reasonable suspicion training.
The Department of Transportation (DOT) regularly conducts audits for companies who are expected to comply with their rules and requirements. The FMCSA requires that motor carriers (who employ drivers that are subjected to DOT drug and alcohol testing) have a compliant DOT Drug and Alcohol Policy in place. These regulated drivers MUST go over this policy with their employers and sign a policy receipt attesting to having read and understood the testing requirements. A policy will not only implement workplace safety, but the incorporation of policies and procedures additionally reduces legal disputes and litigation because they serve as the organization's manual. A system designed to keep your company in compliance at all times is essential for passing a DOT audit.
Clearinghouse Signatures
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Thank you for the submission. We got your request for audit support. Our team is working to gather the information you requested, which should be completed within 48 hours.
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Dear (Company Name),
We have received your request to have Safe Guard Compliance manage your clearinghouse requirements. Please be sure to go over the steps below so that we can manage your annual queries.
Our clearinghouse management includes:
· Conducting annual queries- Every year, full and limited queries are conducted to determine whether CDL drivers are not allowed to operate
· Reporting violations (such as positive test results and refusal to test)
· (RTD) Return to duty Management – documenting any follow-up tests for return to duty for individuals who had a violation.
· Compliance Support - Keeping track of compliance and helping to create individualized drug and alcohol policies
Employers of CDL drivers or owner operators must purchase a query plan through the Clearinghouse. C/TPAs cannot purchase these queries on your behalf. This query plan allows employers and their C/TPAs to perform inquiries on driver Clearinghouse records.
To purchase a query plan, registered employers must first log into their Clearinghouse accounts. Query plans can only be purchased through the FMCSA Clearinghouse.
How to purchase query plans:
https://clearinghouse.fmcsa.dot.gov/query/plan
Steps to Purchase a Query Plan
1. Log In: Go to the Clearinghouse website and log in using your login.gov credentials.
2. Access Purchases: On your dashboard, select the option to buy or manage query plans. Select Plan: Choose a query bundle size that fits your business needs. Individual queries are $1.25 each.
3. Complete Payment: Click "Continue to Pay.gov" to complete the transaction securely.
4. Verify Purchase: Once complete, your dashboard will update with your new query balance.
Key Considerations
No Expiration: Queries purchased in the Clearinghouse never expire.
Required for Compliance: Employers must purchase a plan to perform required pre-employment and annual queries.
Driver Consent: You must obtain consent from drivers before conducting a query.
Owner-Operators: Must ensure they are registered to conduct their own queries or designate a C/TPA to do so
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This email is to inform you that a request for permission to execute your queries has been sent.
To approve the request, you must sign into your Clearinghouse account and select "Query Consent Requests," then click "I consent".
If you are still having issues, contact me at (813)-400-6000
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Good afternoon,
The status on my end of trying to conduct your query currently shows.
Query Status: Pending driver consent ( )
Please contact this number below to get instructions on how to submit consent to proceed the query.
Contact: (800) 832-5660
Individual Random signitures
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add correct Payment link into the payment link section below
Copy below line
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Thank you for submitting. We received your request to participate in our random program. Our team is working to gather the information you requested so that we can customize your program. The enrollment invoice link is listed below. We will begin the process once payment has been made.
Test Type:
Test Price: $
Payment Link:
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Date of notice: (Today’s Date)
Dear (CLIENT NAME),
Congratulations on taking this important step by enrolling in our Random Drug & Alcohol program for testing that may be mandated by a court order, probation officer, or for personal reasons.
You will receive an email from our coordinator informing you of your selection each time. You must report for testing in the appropriate time frame of your random program, as soon as you have been notified. Should you be unable to take the test for a legitimate cause, kindly inform us.
Participant:
Enrollment Type: $
Test Type:
PAID: Amount: $ Effective Date:
Member Benefits:
Periodic random notifications
Substance abuse professionals to assist you
Accredited Laboratories
Purchase online Drug & Alcohol Testing
(MRO) Medical Review Officer prescription verification
Over 20,000 walk-in locations nationwide
Audit Assistance